If for any reason beyond DVCon’s control DVCon determines that DVCon must be cancelled, shortened, delayed, dates changed, or otherwise altered or changed, Participant understands and agrees that DVCon will use its best efforts to provide a refund on registration fees paid to it by Participant. If despite using its best efforts, DVCon is not able to provide a full refund of registration fees due to its losses incurred in connection with the cancellation or change to the DVCon Show, DVCon may retain a portion of the registration fees paid to it by Participant and will refund to Participant the remaining balance of registration fees paid to it by Participant.

DVCon will provide a full refund of registration fees, less an administrative processing fee of $50, for any cancellations received in writing 30 days prior to the conference start date. Cancellations should be directed to [email protected]. Telephone cancellations are NOT accepted for refunds. Participants must obtain confirmation of receipt of email from DVCon on or or before the cancellation deadline. All refunds will be processed within 10 days of the date of cancellation received to the original form of payment. After 30 days before the conference there will be no refunds for registrations canceled whatsoever. Substitutions can be made, without a fee, by contacting the registration team at [email protected] up until 1 week before the event start date. Hotel reservations must be canceled separately and directly with the hotel.

We are committed to creating a safe, productive, and welcoming environment that is inclusive and free from discrimination, regardless of race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other protected categories under applicable law.

All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, service providers, and all others must abide by the following policy:

Expected Behavior

• Be considerate of those around you.
• Be respectful of others and their viewpoints that may be different from your own.
• Be collaborative with others.
• Be mindful of your words and actions.

Unacceptable behaviors may include, but are not limited to:

• Offensive or unwanted behavior or language related to, but not limited to, race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other similar categories.
• Visual harassment, such as sexual images OR sexual language including in presentations, PowerPoint etc.
• Sexual harassment of any kind, such as unwelcome sexual advances or words/actions of a sexual nature.
• Wearing attire that includes harmful or offensive language or imagery that is not appropriate for a professional setting.
• Disruption of presentations during sessions or events organized by DVCon throughout the conference.
• Abusive action directed at an individual, such as threats, intimidation, or bullying
• Sharing your DVCon registration credentials with any other person(s).
• Making event content available to a competitor of DVCon
• Possession of a weapon or something that could be construed as a weapon
• Possession or mention of illegal substances
• Inappropriate comments or stalking of fellow attendees.
• Nudity is prohibited.
• Any other illegal activity not already covered above.

DVCon has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you are the subject of, or witness to any violations, you can contact us by sending an email to [email protected]. 

Consequences of Unacceptable Behavior

Unacceptable behavior will not be tolerated and could result in debarment from current, and/or any future DVCon events. If a participant is found or reasonably believed to be engaging in unacceptable behavior, DVCon may take any action they deem appropriate, up to and including expulsion from the event without warning or refund. If appropriate, local law enforcement may get involved.

Repercussions

Attendees violating these rules may be asked to leave the conference without a refund, at the sole discretion of the conference organizers. In addition, attendees are subject to the About Accellera Systems Initiative policies. 

By allowing an exhibitor to scan your badge you consent to DVCon sharing your contact information with such exhibitors for the purpose of contacting you during or after the event and sending marketing communications. You will be subject to their communications and privacy policy and must opt-out with them directly if you choose not to receive communications. You are under no obligation to have your badge scanned by DVCon’s exhibitors if you do not wish to receive such communications.

In consideration of being allowed to register for, and participate in DVCon, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue DVCon or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of DVCon This Liability Waiver & Release is specifically binding upon your heirs and assigns and is knowingly given.

To comply with global data privacy laws, DVCon imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

DVCon may hire professional service providers (photo/video/streaming/audio) to document and display the DVCon experience. DVCon may also use social media (e.g. Twitter) to: (I) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or DVCon. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.

By attending the event, you acknowledge and agree as follows: (a) DVCon/Accellera System Initiative may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, DVCon disclaims all liability for the capture of your image in any multimedia format by other attendees at the event

DVCon reserves the right to change, amend, add or remove any of the Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).

The views expressed by any attendee, speaker, exhibitor, or sponsor are not necessarily those of DVCon. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporate presentations, marketing collateral, and/or advertising.